Elkmont RV Resort Property Owners Association
| A Deed-Restricted Community

RECENT NEWS

Updates, December 4, 2017

Elkmont Family and Friends,

The year is ending all too quickly. We can be thankful for the pleasant weather thus far.

Our dues remains at $400 per lot and $144 for the internet.

We are waiting for a schedule on the delivery of the washer and two new dryers.

Nearly all of the new street signs have been put up. Every improvement adds to the beauty of Elkmont.

Best wishes to all for a pleasant and peaceful Christmas.

Sincerely,
Jean E. Robinson
President
Elkmont POA

Updates, November 21, 2017

Elkmont Family and Friends,

Happy Thanksgiving!!!! May you all have a fruitful and peaceful day. There will be a Thanksgiving meal at the pavilion at 2:00 PM. Quite a few have signed up and everyone will bring a covered dish. All Elkmont family and friends are invited.

The most up-to-date news is that we are going to be purchasing two new dryers and one new washing machine for our laundry room. Hopefully, next year we can purchase one more new washing machine and one more new dryer. Our laundry will contain all new machines that will make life easier for all.

Several people have asked how much the dues are for this coming year. The dues will stay at $400 and the wifi will be $144. These are due on January 1, 2018.

We all know that our present carrier is less than satisfactory. In addition to that, Elkmont's terrain makes it difficult to broadcast and already substandard signal. Terry Horner is constantly researching ways of improving wifi service. The school board recently purchased the old Western Sizzling and will be running fiber optic cable right by Elkmont. The new cable company said they will run that cable up to one point into Elkmont. Terry is now interviewing various companies and picking their brains to find the best way to get the signal throughout the Park. Fiber optic cable is a miracle and will increase our bandwidth 10 fold.

Elkmont elected this Board with the intent that the covenants be followed without favoritism. Even though the can be very difficult, we do follow that mandate. The Board is working in the best interest of Elkmont and must follow the laws of Georgia as they relate to an association such as ours. The Board of Directors usually has a phone conference with our lawyer after each annual meeting. The best part is that phone conferences are at no charge. One of the topics we knew would be difficult was that Elkmont cannot sell any common properties and none of us can appropriate that land for personal use. Elkmont is a corporation and is responsible for common properties. That corporation cannot be legally altered.

The Board has had to ask two owners to move fences and other items not placed on the property by Elkmont. Leon and Michele have complied. Cherie Baker's situation was a little different because it meant we had to measure to find property lines and then point out what had to be moved. Cherie is now in the process of moving a fence that was put up in place of one that had been grandfathered in. Once the original fence was removed, the replacement fence was not grandfathered and had to be removed.

There will be more information to follow after Thanksgiving in another email.

Sincerely,
Jean E. Robinson
President
Elkmont POA

Updates, October 30, 2017

Elkmont Family and Friends,

It looks like fall is really here. The pool was closed today. It was necessary to have the pool temperature at or below 60 F. Larry and Joan Bosse have stepped up and have made sure the chemical levels were correct. They also went down late Monday nights to shock the pool so it would only have to be down one day per week.

The social life at Elkmont is going well. Angie Ray has enough energy for two people and she is focusing that energy on organizing social events. She puts a lot of time and effort into this. Ann Bonnett has offered a helping hand. Brenda May gave Elkmont a brand new shed. It is down by the pavilion and they are getting it all organized. Many thanks to all three of them and to all others who are making this a nice place to live.

More work has been done to the septic system. Tank 4 has been surrounded with pounds of charcoal and then covered with rolls of grass like the kink used on the sides of highways. We have also added pine shavings and several bags of Refresh. In order to make sure that areas receive the light of day and allow the sunlight to dry out the land, branches on the trees were trimmed up 15 feet. It is working.

We have had to have three tanks pumped. One of the tanks acted like a geyser when Chris Mote stuck an auger into the tank. The tank was pumped and the filter had to replaced because it was clogged with food. It is not pleasant to contact people and tell them NOT to use garbage disposal and to NOT put food down the sink. Just a reminder that we have a map of which lots use which tanks and Chris can pretty well identify where the food is coming from. Is it fair for the whole community to pay $450 each time a plugged tank has to be pumped. We have 24 of them. Think about it.

Several people have offered to donate exercise equipment to Elkmont. Some the it is like new and expensive. We have heard folks say they would love to have a place where they cold exercise without being right next to a buff butt and a pumped up pro. Gravity has done awful things to many of us and exercising in a nearly private. We are looking at every way that can be provided! Ideas are welcome.

Rick Hutchinson passed away very suddenly. His passing was sad for us but he had been grieving with intensity over his wife's passing two years ago. HIs son Brandon arrived yesterday with his aunt and has the daunting task of dealing with a cabin, RV, truck, and golf cart. He is now moving everything from the RV to the cabin. It is kind of overwhelming for him because he is a soft spoken only child.

Larry Jenkins spent a couple of hours pushing the leaves back to make room for our fall "bounty".

Please use golf carts to dispose of leaves. Don't want you to get stuck. Do not dump branches or anything but grass and leaves. DO NOT BLOCK ENTRY BY PLOPPING CLIPPINGS RIGHT NEAR THOSE GREEN SEPTIC COVERS. DRIVE IN AWAYS AND HELP ALL OF US. AVIOD DUMPING RIGHT IN FRONT OF THE NEWLY CLEARED AREA. THAT IS NEW PIPE LINE FOR TANKS 6 AND 8.

We are working on a way branches can be disposed of. The Firewise program said they would come in and turn branches to chips and carry it away!! They will inspect Elkmont and tell us where there are areas that are potential fire hazards. We just have to have a committee here that will meet with them once a week. We could get grants of up to $5,000.

Several people engaged in a "game" pick up sticks. The result was two large piles of dry branches and a social event turned into many of us enjoying a bonfire! That opens up future possibilities. We are working of that.

Angie took orders for Elkmont shirts. She got a ton of orders. The shirts look great. You can get long or short sleeved ones.

If we have not gotten information to you in a more timely fashion it is because all of us have been very busy. Ken is working during the October Fest for example. We had to prepare for the Annual meeting and address property improvement forms. There have been issues about work done on community property without Board approval. That has been stressful. That issue involves drainage.

I am sure there are things that have been missed. We will follow up with another information communication.

Sincerely,
Jean E. Robinson
President
Elkmont POA

Updates, August 28, 2017

Elkmont Family and Friends,

The time for aerobics has changed from 10am to 2pm. The days will stay the same.

Everyone is welcome to join the new pool volleyball games on Sundays at 4pm.

Sincerely,
Jean E. Robinson
President
Elkmont POA

Solar Eclipse, August 21, 2017

Elkmont Family and Friends,

Neighbors, with the solar eclipse coming on Monday, we need to be aware that the DOT estimates that 53,000 vehicles will be coming into White, Habersham, Rabun, Towns, and Union Counties. The Board has been made aware of this, and plans are being made for a variety of possible scenarios. As residents, we need to be prepared for heavy traffic and difficulty getting to stores, restaurants, and such. We will do our best to keep access into and out of our community available.

More information will be shared as it becomes available.

Sincerely,
Jean E. Robinson
President
Elkmont POA

What's Up Meeting, August 5, 2017

  • Opening prayer
  • Financial update by Ken Moore
  • Pool overview by Larry Bosse
  1. Robert Daniels incredibly long battle.
  2. Joe Nadeau’s plaque secured in pool area by Larry Jenkins.
  3. Immense credit and gratitude to all volunteers.
    1. game night, Friday socials, pool aerobics and Pot Luck meals
    2. (Angie Ray and Ann Bonnett)
  4. New Year’s Eve cabin hopping organized by Vicki Hermes and Susan Voll
  5. Septic system update
    1. Chris Mote Pumping
    2. all tanks inspected and pumped if necessary
    3. 120 feet of new drain pipe added to 6 and 8.  190 to 4 and 24
    4. tank 4 has a new pump and wiring (Calvin and Larry Jenkins)
    5. roots cleared out of distribution box near tank 24.
    6. survey done to be sure of lot line to put down drain pipes
    7. trees and stumps removed near septic tanks
  6. Dumpster size has gone up to 12 sq. yard.
    1. recently had to pay extra $150 (per contract) bags stacked on top of container
    2. clippings and larges boxes can cost the whole community
  7. Larry Jenkins moved last year’s leaves back to make room for this year
    1. He will be using bobcat to load wood from behind pavilion
    2. He will also be installing two fans with lights and outlets to pool area
  8. The front gate caused trouble again.  Larry and Terry found the problem.  Had to bore under road and hook up new 220 line to gate pedestal
  9. To help save wear on the gate a “cut through” road was put in.  Hard work!
  10. Collection of emergency contacts went well.  Update if necessary. 
  11. Yard Sale at same time a pool project.  Both a success.  Thanks to all who worked in hot sun
  12. Permits needed from County to work on septic tanks and to open pool.  Slow!
  13. Reminder to allow 30 days for improvements to be reviewed by Board.
  14. SPEEDING IS A SERIOUS PROBLEM.  When speed bumps taken out the community assured the Board speed would be self-regulated.  All must be mindful of 10mph limit.  We do not want speed tables to rectify the problem

Possible projects for the future:

  • Close in at least ½ of the pavilion.  Joyce is looking for product and prices.
  • TORNADO SHELTER and all it involves being researched.  Eston Kirby is on it.
  • Have roads inspected.  Need to stay ahead of potential problems.

Sincerely,
Jean E. Robinson
President
Elkmont POA

Updates, July 28, 2017

Elkmont Family and Friends,

Game night will now be on Tuesday nights at 6:30 at the pavilion.

Work was done this week in the pump room by the pool. Joan Bosse stayed all day long to make sure that the pool sand in the filter was properly changed by the pool company. 700 lbs. of sand was removed and new sand put in. The water is now much cleaner and flowing more smoothly.

Sincerely,
Jean E. Robinson
President
Elkmont POA

Game Night, July 21, 2017

Elkmont Family and Friends,

Game night was a lot of fun. Thanks to Lori Tombrella, Angie Ray and Brenda May for the work in planning and in getting the pavilion ready. Thanks go to them for the load of Games and arrangement of snacks. The Ann and Ron Bonnett brought some lawn games the were a big hit.

Sincerely,
Jean E. Robinson
President
Elkmont POA

Pool Aerobics Classes

Elkmont Family and Friends,

Every Monday and Thursday Angie Ray and Tammy Bowen offer aerobics classes. The fun starts at 10:00 AM. Everyone is welcome.

Sincerely,
Jean E. Robinson
President
Elkmont POA

Septic Repairs, July 21, 2017

Elkmont Family and Friends,

On June 20, 2017 Chris Mote Plumbing put in a long day of very hard work. He excavated trenches as deep as he is tall. This was done in order to add 190 feet of new line. That new line will alleviate excessive stress on lines we now have.

The new line immediately worked as planned. Behind Muriel Maxfield's place the pump had been zapped by lightning and that threw a breaker. The pump is now fully operative.

Chris Mote cautioned that there will be a detectable odor for a few days while the field dries out. This project addresses tanks 24 and 4.

Tanks 6 and 8 had 120 feet of new line added last week.

This whole project had to be coordinated with the County. That took meetings, permits and time.

Please be mindful of the fact that the fields need to evaporate the excess "stuff". This process will be closely monitored. It has been a long process getting to this point but this should be the solution.

Sincerely,
Jean E. Robinson
President
Elkmont POA

Update July 10, 2017

Elkmont Family and Friends,

The last Pot Luck meal was great. Some people have some wonderful recipes. The food was fantastic!!! Thanks to Lori Tombrella, Vicki Hermes and all who helped getting the pavilion ready. We all appreciate their efforts. There are some great volunteers here at Elkmont.

Summer is here and the pool is looking great. Larry and Joan Bosse check the pool chemical balance and they check on the operation of the pool pump, etc. The pool is in better shape than it has been in years. It is a pleasure to see kids of ages to be enjoying this amenity. Kudos to the guys who worked so hard to get that project done.

Thank heavens for Terry Horner and Larry Jenkins. Out of the blue, the front gate stopped working. Larry and Terry traced the problem to the 220 line that runs under the road. They found a company that drilled under the road and pulled the line through. Then Larry connected the line to the gate and the electrical box in the office. That sounds pretty simple doesn’t it. That whole process took long hours in the heat. We have some skilled individuals who take on the many tasks necessary to keep Elkmont running.

We are doing more work on the septic system. We were finally able to get the necessary permits from the County. Chris Mote Pumping has already put down 120 feet of additional line for tanks 6 and 8. The leach field between Stag Leap and Elkmont Trail will have 190 feet of line. This will enable the tanks to drain without undue pressure.

The Board will be preparing for the What’s Up meeting. Our first task is to work up the Park’s budget.

Rick Hutchinson will give golf lessons to interested parties. HE IS GOOD! Notify him or contact a Board member. He is also looking for people who would like to play bridge.

Larry Bosse is looking for folks interested in playing chess.

Angie Ray has been studying the aerobics program that was stored in the pump room. Now Angie and Tammy Bowen will be offering aerobics lessons on Monday and Thursdays at 10:00 AM starting July 17, 2017.

Game night will be starting on July 19th at the pavilion. Bring a beverage and a “snack”. There is a lot of laughter and last year we had some great snacks!! Angie has ferreted out several games. If you have a game you would like, please bring it.

Sincerely,
Jean E. Robinson
President
Elkmont POA

Update June 2017

Elkmont Family and Friends,

On Monday, July 3, 2011 at 5:00 PM there will be a Pot Luck Meal celebration of 4th of July. Please bring your own setups and beverages.

There is a What’s Up meeting scheduled for August 5 at 9:00 AM. The Board will have a budget worked up for all to view on that date.

The Annual Meeting will be on Saturday, September 30 at 9:00 AM. There has to be a 30 day notice sent out to everyone to be properly notified of all matters requiring a vote. One Board position will be open this year. Joyce Smrek’s term is ending this year but she has agreed to run again. Anyone wishing to run is invited to do so. This can be further discussed at the What’s Up meeting.

Pool Project - The addition to the pool was not an event but an unfolding of situations. The trees next to the pool were dying and needed to be taken out. That left the pool open to the road and thus an invitation. We knew at that time that a new fence would be necessary. The other thing that happened was that the shade awning was blown apart. We looked at the dimensions of the pool and realized that a pergola would take up way too much space. It was then that the idea of extending part of the pool deck took hold. Terry Horner shopped for different cement companies and got estimates. It was also necessary that we get two permits. The permit for the structure came through within about a week. Getting the County out here to verify that the cement would be far enough away from the septic tanks. That held up the project for about a month. The result of the delays was that the following people worked in extreme heat to get the pool ready for Memorial Day. They volunteered and went way beyond anyone could have asked!!!

SPECIAL THANKS TO THE FOLLOWING PEOPLE:

  • Builders were Terry Horner, Tom Pitchford, Kenny Kellum, Brian Oaks, Larry Thomas, Ken Moore, Calvin Hermes, Larry Colson, Rick Hutchinson, and Jordan Adams
  • Painters were Linda and Bill Clementz, Brenda and Tom Pitchford, Donna Rutledge, Phyllis Sowell, Vicki Hermes, and Laurie Balasso

Sincerely,
Jean E. Robinson
President
Elkmont POA

Pool Update May 2017

Elkmont Family and Friends,

We wanted to let everyone know that our pool passed its county inspection and will be open starting this Memorial Day weekend.

Sincerely,
Jean E. Robinson
President
Elkmont POA

Volunteers Needed

On the morning of May 17, 2017, Lowe's will be delivering all the materials for the pool project. HOPEFULLY WORK CAN START ON IT THAT DAY!! The fence and pergola need to be stained so there is a call for volunteers. We are hoping to paint all of the fence boards before they are nailed up. It took over three weeks for the County to get out here and make sure the cement would be far enough from the septic tanks. Then it took another week to get the permit from White County Building. By then, Terry had pneumonia. We finally rounded up the necessary Board members to place the order with Lowe's and get as many discounts as possible. There is also a need to spread mulch in the flower beds and around the new "cut through" road. These projects will take more than one day so all the help you can give will be greatly appreciated.

The pavilion needs a healthy scrubbing. Perhaps we could tackle that on Friday, May 26th because The POT LUCK will be on May 28. Any amount of time you can donate will help the Park tremendously!

VOLUNTEER DAYS:
STARTING MAY 17 AND MORE AS NEEDED
(200+ SLATS NEED PAINTING.)

PAVILION CLEANING ON MAY 26

Sincerely,
Jean E. Robinson
President
Elkmont POA

Speeding within Elkmont

Thanks to everyone who observes the speed limit in Elkmont. 10 MPH is the standard speed for RV resorts because of the casual lifestyle. People do not casually walk on Helen Highway and they do not go out there to walk a dog. We presume there is an element of safety in Elkmont because everyone is supposed to be going 10 MPH.

At last year"s meeting, there was nearly unanimous a call to remove the speed bumps with the guarantee that all would observe the speed limit. The Board saw how difficult those bumps were on motorhomes and trailers and we listened. The speed bumps were removed. We are back to the circumstances that warranted those miserable bumps in the first place. What now?

Our element of safety is in jeopardy. A couple of days ago a vehicle was seen going at a very high rate of speed up Elkmont Trail. It was going at a speed more appropriate to a County road. That is not an exaggeration. Think about what could have happened. Many people have complained that folks are going way too fast. There are no RV's in wooded area at the front of Elkmont. The speed limit still applies. Pedestrians have the right to expect the limit will be observed.

Another matter of serious concern is that drivers will remotely open the gate way before they reach the office/ mail room. After the gate opens they breeze right through. If you are going into the Park the chances are pretty good that someone could be leaving. We have seen this on many occasions. That is an area where it is difficult to see opposing traffic. What makes matters worse is that people are still parking right outside the mail room. "I will only be a few seconds and I have been parking like that for years and nothing has happened." The combinations of factors in that location makes for a dangerous outcome. The laws of probabilities do exist.

When entering or leaving the Park we are often thinking about an errand or an appointment. Speed picks up and before you know it, the car is going way over the speed limit. Think about it. You may go up and down the roads many, many times and nothing happens. Then there is that one person exercising or walking a dog and he/she does not hear you. Once something 'bad' happens it cannot be undone. It is the responsibility of everyone of us to respect others and to travel at a speed that ensures everyone's expectation of safety.

Going over the speed limit late at night also endangers others. Thinking that nobody would be out that late is faulty thinking. If you are out then the chances are that others will be out. PLEASE slow down.

There is a hill at the top of Elkmont Trail. Folks go over that hill way too fast. When you are inside the car it does not feel you are going too fast. When you are outside, the perception of speed is entirely different. Anyone backing out of a driveway or driving a golf cart is in danger.

We can go back to observing the speed limit and respecting others or we will have to give serious consideration to finding ways to get everyone to slow down. The speeding in the Park will eventually result in injury or death.

The bottom line is we all must please slow down!!!!

Sincerely,
Jean E. Robinson
President
Elkmont POA

Updates for April 27, 2017

Elkmont Family and Friends,

The annual Elkmont Yard Sale will by on May 20th. That is the weekend before Memorial Day. Any needing help getting items to the front need to contact a Board member.

The county inspector finally came by. He approved the distance away from the septic tanks the cement will be. We are on the schedule to get the cement put down. Much depends on the weather.

WE ARE ASKING FOR DONATIONS TO THE POOL PROJECT. ANY AMOUNT YOU CAN GIVE WILL BE GREATLY APPRECIATED. There have been some unusual and unexpected expenses this year. Nothing has gone over the budget and we want to stay that way.

Please send donations to: Elkmont Rv Resort, 3177 Helen Highway, Cleveland, Georgia 30528

Sincerely,
Jean E. Robinson
President
Elkmont POA

Board Meeting for April 17, 2017

Elkmont Family and Friends,

Thank Terry for the road everyone loves. Thanks to Calvin for getting a great start fixing the sign for advertising real estate at the entrance of Elkmont.

County inspector coming tomorrow. Exterminator coming tomorrow about 10:00.

Eston Kirby found out that the recycle place will take a mobile home for the cost of $230.00. That info could be valuable in the future.

Joyce just made her fourth trip to the County to expedite the process necessary to get the process going for the inspector to deal with septic system. As soon as he inspects the septic tank location in the front, we can get started with laying the cement for pool project. Then we can get started. The County says we are next on the list.

We have sent out several letters to owners reminding them that their property needs work. Included was a request for a date when work will be done. Have had good response. There are a few more letters yet to be sent.

Have has issues with big dogs. According to our attorney, we cannot limit dogs to 20 lbs without changing covenants. Document any and all incidents so if one does attack and injured we will have history of dog’s behavior. Susan Voll’s dog was not sufficiently injured to warrant vet care even if the whole scene was terrifying.

We will ask Chris Mote to do another check of the tanks and drainage field between Stag Leap and Elkmont Trail.

Making another call to exterminator. Carpenter bees are here and he is due to spray again.

Joyce found a big leak in the laundry. The sixteen year old washer finally bit the dust. A new washing machine ordered for our laundry. Cost will be a little over $1700.00. Delivery and installation date is May 9, 2017.

We have had more lot owners sign up for wifi. Kinks are being addressed. Terry generously gives of his time helping those with a problem.

The cut through road that Terry Horner spearheaded has been very helpful. Many thanks to Calvin, Brian Oaks, and Larry Reeves for pitching in.

Liens on properties for very late dues are being removed as dues are paid. We have only two that are outstanding. Out of necessity, the Board levies a penalty on dues that are not paid after January. Where else can one live for $400.00 a year.

Calvin Hermes cleaned a property that has gone unoccupied for a few years. He took twelve loads of leaves and debris from that place.

We will be scheduling the late spring volunteer day. Volunteers are crucial to the beauty of Elkmont.

Sincerely,
Jean E. Robinson
President
Elkmont POA

Project Updates for April 13, 2017

Elkmont Family and Friends,

  1. We have ordered a new coin operated washing machine. Checking on best delivery date.
  2. No need to panic when you forget your gate clicker when you go to empty trash. Thanks to Terry Horner, Calvin Hermes, and Brian Oaks the new cut through path is now complete. You can now go to the pool, dumpster, or mail room without activating the gate.
  3. We had budgeted for new pool furniture. It has been purchased and is now stacked in the pool enclosure.
  4. A second but smaller dumpster will be delivered Friday.

Time for a special update. There is some history we would like to share as a way of laying the ground work for this update.

All of the last summer season, the pool company kept telling us that the fir trees near the pool were a real problem. The trees were dying and the needles were constantly ending up in the pool. We also had a tree company take down trees that were sending roots into septic tanks. It was a natural progression to have trees near the pool taken down. For safety reasons, the stumps had to be removed. Hence the need for a privacy fence. If the pool is visible from the road, it would be quite a temptation to come in and take a dip. It has been done before.

Last year Terry donated an awning for people to get out of the sun. The wind took that one out. The previous awning had holes in it and had to be taken down. Any kind of a structure for shade would take up a great deal of the pool’s perimeter. This set us on the track of considering a more permanent structure in a better location. A pergola with a roof providing shade seemed to be the most sensible way to go. Remember, at this point, we were just throwing out ideas.

The need for a privacy fence and the plan for a pergola was a given. Knowing that a pergola of sufficient size would take up a lot of space, it was proposed that the pool deck should be extended. All factors considered, the size of that proposed extension ended up being 12 x 48. A 12 x 24 foot pergola will be in the middle and a 12 x 12 open area on each side of that could be set up with tables and chairs. We hope that a small refrigerator could be placed in a shady spot for all to use. The Board budgeted for new pool furniture. There are 7 new chaise lounges and two matching chairs. A table with 4 chairs and two pool lounge chaises are being donated. Any other donations will be greatly appreciated.

In order to see if this theoretical proposal would be feasible, Terry Horner consulted with several guys in the Park who have expertise in these areas. They gave suggestions and ideas. Terry then worked up exact costs of the fence and pergola. Bids on the cement are still coming in. JT Thigpen has been and will be sharing his extensive knowledge as the project progresses.

Things were starting to come together. The Board did not want to put this idea out as a plan until we had estimates on the fence, pergola, and cement. None of this was something cooked up by the Board. It grew out of needs and we wanted to be well informed before the project is presented. This amenity will add considerable value to Elkmont.

Not everyone uses the pool but all benefit from having recreation areas that can be used by residents and family and friends. We have had some hefty expanses this year. Bug extermination, a survey, tree removal, and repairs to sections of the septic system and the purchase of a new coin washing machine are some examples. You now can see why we are asking for donations to help defray the costs of this project. Many have already given free man hours. Hopefully you will find it in your heart and contribute to this amenity. If you wish to send a check, please address it to Elkmont Board, 3177. Volunteers will be needed. That is another great way to donate to YOUR community.

Below is a diagram and a computerized idea of what the improvement will look like. Thanks to Joni Bell for the work she put in getting the diagram and picture ready for all.


Sincerely,
Jean E. Robinson
President
Elkmont POA

Updates for April 3, 2017

Elkmont Family and Friends,

A few days ago there was a serious incident and nobody knew who the emergency contact was for that person. Elkmont is primarily a vacation spot and so immediate relatives and friends often are many miles away and folks here have no idea who to contact in case of an emergency.

The Board is strongly suggesting that you provide us with someone to notify in case of an emergency. That information will be held in confidence and provided only when the law makes that necessary. Please give this serious consideration and send the information in response to this message.

Sincerely,
Jean E. Robinson
President
Elkmont POA

Updates for March 23, 2017

Elkmont Family and Friends,

Spring is just around the corner. The Board is preparing for the onset of good weather and for folks coming back this the season and we want to give you some updates. Start preparing items you might like to sell in a yard sale. It was terribly hot for last year’s sale and so an earlier date is being considered.

Check the Elkmont’s website to see financials postings. The end of year cash flow for 2016 and 2017 budget are posted.

Someone mentioned to us that they saw a huge mound of red ants in the rocks by our Elk. The mound was actually termites! We called an exterminator and discovered that there were several termite mounds in the area. So, we had him spray all of them and then treat the Park’s buildings inside and out. We also asked that the pavilion be sprayed to keep the carpenter bees away. It will be treated three more times this year. No more sawdust will trickle onto our pot luck plates! We also figured that if termites were so plentiful that the wooden fences up front might be compromised. Calvin found that to be true when he put one of piece of fencing over his shoulder and it crumbled.

Our septic system is at the core of Elkmont’s future. Being keenly aware of that, the Board is trying to allow for every eventuality. For example, the leach field between Wapiti Lane and Six Point Trail has been emitting an odor that is NOT Channel #5. Our new septic company found the source of a problem that has been plaguing Elkmont for a long time.

Chris Mote Pumping discovered that the distribution box was not balanced and most probably had roots in it. He was so right. Chris dug up the box and cleaned out HUGE roots. He balanced the flow in the box. We then had a “swail” dug to divert any excess water from the leach field and miracle of miracles, the odor is gone!!! The alarm in that field has not gone off since. In order to keep the roots from growing back into the distribution box, we had two huge trees cut down and their stumps removed.

Tanks 6 and 8 need attention. In order to prevent future problems, we had a survey done on the property down behind the area where we dump leaves. It turns out that we have a lot of land there. That means there is enough land to solve the issue of the tanks filling up more rapidly than they should with piping. Chris Mote will be working on that in the very near future. We also had a perk test done on the lots between the pool and the road. There is now a record of the results. It did not pass.

In anticipation of the seasonal influx of residents, Larry Jenkins used the bobcat to push back all the leaves at the dump site. Please be cautious because the path might still be a bit slippery. When disposing of leaves please do not dump leaves or grass right at the entrance. Larry will also be using the bobcat to pick up all that wood behind the pavilion and put it in a roll off dumpster. Waste Away will then haul it off and dispose of rotten wood. That pile of wood hides creatures that love the dark and damp. Larry has agreed on tackling another project. He is leveling the ground near the pool. That is necessary because the trees next to the fence had to be cut down. It was necessary to also remove the trees by the septic tanks. The needles from those trees constantly found their way into the pool. Not good. It was decided to have some diseased trees up near the shed removed while the tree company was here. It was evident that the bamboo near the septic tanks needed to be cut down. We have a detailed list of every tree or stump the company dealt with. That is available for anyone and everyone’s inspection.

Terry Horner, with Calvin Hermes’ assistance, has gotten a good start on the cut through road up front. It is actually a path wide enough for cars and trucks to use. The purpose of this is to be able to go to the dumpster, laundry, mail room, and pool and then exit without activating both gates.

We all love our dogs and want to make life pleasant for them. When walking them it is imperative that we pick up after them. That includes dogs going on common property or on Sara Nadeau’s property down by the pavilion. It is a courtesy that must be adhered to. There are no secrets in a place this small.

Please be reminded that just closing the cover of your computer does not mean it is turned off. Leaving on devices that are hooked up to the wifi decreases the output. We called Windstream and complained that our personal wifi was very slow. We had 9 devices on wifi. What a difference when we turned them off.

Another matter of concern is that some people are not observing the speed limit. None of us is spry enough to avoid a “speeding” car. Some have been going way over the limit. The Board agreed that the speed bumps should go. By the way, darkness does not allow one to exceed the limit. Removing the bumps was done with the agreement that all would go by Elkmont’s speed limit. Hopefully everyone will slow down before there is an irreversible accident.

People are starting to trickle in. You will find we have quite a few new residents. We have very few properties for sale. Future social functions may help us get to know new residents.

Sincerely,
Jean E. Robinson
President
Elkmont POA

Updates for January 24, 2017

Elkmont Family and Friends,

Let us all extend prayers for our neighbors in southern Georgia. The destruction of life and property caused by the tornados is horrible.

All is progressing well. The budget is nearly finished. It will be posted very soon.

Just a reminder that Elkmont dues are due in January. The Board recognized that dues, taxes, and wifi are all due at the same time. So we built in some leeway without penalty concerning payment of wifi. Dues do need to be sent to Elkmont by the end of January. This message is to avoid any possible confusion. Some may think that the dues and wifi both have leeway. This is just clarification that the payment for dues are separate from wifi.

Sincerely,
Jean E. Robinson
President
Elkmont POA

Updates for January 3, 2017

Elkmont Family and Friends,

We have many new residents in Elkmont. We welcome you and encourage you to join our festivities so we can all get to know one another while having fun. The New Year’s Eve Cabin Hopping was a tremendous success. Vicki Hermes and Susan Voll did a great job getting this organized and Elkmont is thankful for their energy and creativity. Kudos to all who participated. It was quite a sight. There were SUV’s, golf carts, and ATV’s transporting folks from cabin to cabin. The food at each cabin was inviting and rain did not deter anyone’s hopping from one place to another. The hospitality extended was extraordinary. One paragraph cannot convey the festive mood each person added to the evening.

SEPTIC

This next update is about our septic system. Eston Kirby and Jerry Hall worked with Calvin Hermes in evaluating the company Elkmont had using in comparison to other companies they found. They were very impressed with Chris Mote Pumping and brought their conclusions to the Board. We all agreed to go with Chris Mote.

Chris has inspected each of the 24 stations. He presented the results of that inspection and was told to go ahead with his recommendations. He put in one riser and pumped eleven tanks. Two tanks are 1,000 and the rest are 1,500 gal. In summary, Eston’s and Jerry’s research and planning have paid off for Elkmont. We now have a septic system that is totally up to date. The system is in great shape and with everyone’s vigilance we can keep it that way.

Last year we were still using the same company Elkmont has dealt with for several years. We paid almost $2,000 for them to pump two tanks. Chris inspected the whole system, installed a riser and pumped eleven stations for about approximately $5,600. That felt like a gift. Our septic system is of vital importance.

Joni Bell spent hours developing a color-coded map and chart that shows which lots are connected what tanks. That has been extremely helpful. In the process of doing inspections and thanks to her charts, we found a few discrepancies. Using County permits, Joyce Smrek, Joan Bosse, and Jean Robinson spent a few hours working out the kinks.

In the process of inspecting and pumping the tanks it was discovered that there was food debris in one tank, grease in another, and wipes in another. This system is the responsibility of every person in here. The pumping companies can trace approximately where the problematic substances come from. Put grease in a container and food and wipes in a trash bag.

THERE IS AN ALARM AT EACH PUMP STATION. IF AN ALARM GOES OFF CHRIS MOTE MUST BE NOTIFIED IMMEDIATELY. VOLUNTEERS FOR LISTENING AND CALLING WILL BE GREATLY APPRECIATED. WE WILL PUBLISH A MAP SHOWING THE LOCATION OF EACH ALARM.

Chris Mote Pumping 770-530-2034

FINANCIALS

There will be an end of the year financial statement posted for 2016 and it will be in the cash flow format that has been used up until now. For the fiscal year of 2017, financials will be posted as Profit and Loss Statement. In a parallel column will be the actual expenses of the budget year to date. You will now have a quarterly statement concerning Elkmont’s financial activity. By mid-January the Board will be working on the new budget. It is our goal to keep all informed as we go through this process.

WIFI

Elkmont’s wifi will be improved by half at each station. For example, if the station near you emits 10 mgb, it will be increased by 5 mgb. Terry Horner is in the process of upgrading everything. Placement of the new stations should help those with weak signals. The Board discussed the situation of residents buying only one subscription to Park wifi and then allowing family members on adjacent lots to share that one subscription. It was decided that, to be fair to everyone, each lot should pay for its own subscription.

There are concerns about items going missing from the mail room. After considering various options, we found that Windstream can install cameras that will be motion activated. One will be under the eves by the door to the mail room. The second will be on the same building and will be inside the pool area so it can see the pool and dumpster. It is hoped the cameras will be a positive addition.

MISCELLANEOUS

The hydrant has been fixed. Someone suggested we simply replace a washing machine instead of repairing it. A new coin operated washer is over $1300. The washing machines are up and running. Thanks to Calvin, Terry, Ken Moore a water leak in the washroom has been fixed. The big dumpster will continue to be emptied three times and we will probably add a smaller dumpster during the warmer weather. This new company wanted an additional $111.00 per month to do the same thing the former company had done. By persistence and negotiation, we managed to have them waive that new fee. Our contract is valid for three years. Pool supplies will be inventoried on a regular basis. The inventory should match pool maintenance. Larry Bosse owned a pool company and will guide the Board in that area.

Several residents have been awakened by a low rider car using our Elkmont loop as a race track (60 mph a low estimate) and a place to just “raise hell”. Let us remember that age and experience will overcome youth and exuberance every time. The Board discussed this heinous occurrence and decided the remedy would be to widen the fence up front on one side and to shorten the opening on the other side. That will certainly prevent entrance of anything but golf carts. Thank you, Calvin Hermes, for erecting the fence on both sides of our entrance and putting an end to mini Nascar exuberance!

GATE SAVER

People who are at the pool during warmer area have noticed that the gate arm goes up and down all day long. If that breaks we are in for some serious expenses. Terry Horner and Joni surveyed the area and came up with a viable solution. We will be creating a diagonal path from the “out road” in front of the pool across to the “in road” in back of the entrance arm. That path will be wide enough for cars and carts to leave the pool, laundry, or dumpster without activating the gate. This will be done in early spring. A written explanation of the project is confusing so we will post a map in the mail room to help clarify.

VOLUNTEERS NEEDED

Joni Bell and Joyce Hinton went to the pool every morning and skimmed off leaves and other debris. They did more than their fair share. We need volunteers to handle this during our upcoming pool season. If we get enough volunteers, then each might have to skim only one day per week. Look for a volunteer sheet in the mail room.

Volunteers are also needed to pitch in and help clean the bathrooms, laundry, and mail room.

DUMPSTER ETIQUETTE AND NOT A LECTURE

The dumpster service costs the park $362 per month. An extra pickup costs $200!!!! If someone jams boxes into the trash without breaking them, up the dumpster fills up too fast. If trash is placed on top of the lids and the driver has to get out and throw those bags onto the truck costs $125. Initially that I felt like no big deal until Terry and I saw what the driver had to go through to dispose of those bags. Disposing of small branch clippings is also a problem. One day we found 4 LARGE black trash bags full of clippings from shrubs. It was known who did it and we toyed with the if idea of asking the responsible party to crawl around inside the dumpster and “smush” the debris down so we could make it to the next pickup. We just did it ourselves. There is no intent to be unpleasant. If someone “gets away” with throwing out whole boxes or shrub clippings, they could still cause an expensive problem for the Park.

SCOOP POOCH POOP

A resident hailed us down to tell us that they were working on their own lawn and then walked up onto the porch. They traced an awful smell. It was dog doo on a shoe. If you walk your dog then please carry a plastic bag. Scoop poop even in common areas. Be kind and considerate.

CPA

Joan Bosse, Ken Moore, Jean Robinson, and Joyce Smrek had a meeting with a local CPA. Joe Nadeau had worked with a CPA near his work. Things change and so we felt like it would be prudent for us to work with a tax accountant closer to Elkmont. Again, if anything out of the ordinary occurs we will keep you informed.

Let us all enjoy a New Year filled with happiness and good fortune.

Sincerely,
Jean E. Robinson
President
Elkmont POA

Scarves and Backpacks Add Christmas Delight, December 2016

Elkmont Family and Friends,

If you start seeing scarves tied to trees in Cleveland, it's not because they are lost. Several days ago, Craig Catrett and Leslie McCoskey started two programs new to North Georgia and the response has been wonderful! First: Chase the Chill in North GA is seeking those who knit, crochet (can finish off the ends of many scarves) and donations of yarn to create scarves which will each have a tag reading, "I AM NOT LOST! If you would like this scarf to keep you warm, I am yours. Enjoy!" Scarves will be tied around trees in areas where those less fortunate are living. Second: Homeless Backpack Initiative is collecting backpacks, toiletries- soap, toothpaste, toothbrushes, lotion, first aid kits, personal hygiene items and knit hats, mittens and scarves to be distributed as needed. Introductory meetings will be held for both programs- Cleveland Library Tues. Dec. 13th @ 10:00 a.m, and Helen Library Dec. 14th at 10:00 a.m.

Donation boxes are in place at those locations and Craig and Leslie will take any items in person here in Elkmont. Chase the Chill North GA will be an annual event with volunteers to knit, crochet and collect yarn, scarves, hats and mittens year round for distribution each December. Homeless Backpack Initiative will be ongoing. We ask for your help in any way you can, and share the excitement that the libraries, Sheriff's Dept., newspaper and many locals are already feeling. Please support us by attending one of the above introductory meetings to get more info after which we will immediately go tie scarves to trees. Follow us on Facebook pages: Chase the Chill in North GA and Homeless Backpack Initiative. Also, please look for upcoming White County News article Thurs. the 8th and any questions may be emailed for either program to: chasethechillnorthga@gmail.com

Sincerely,
Jean E. Robinson
President
Elkmont POA

Elkmont Dues for 2017, November 2016

Elkmont Family and Friends,

It is time to wish everyone a very Happy Thanksgiving. Enjoy and all the happy memories you can gather.

Now to get on with a less palatable subject: Money.

Elkmont dues are due the first of January. You can either give your dues to Joan Bosse directly or send them by mail to 3177 Helen Highway. How many other places are there where one can live for $400 per lot a year? We are truly fortunate.

The second topic is that wifi payment is due by the first of the new year. For people already on Elkmont wifi the cost will be $144. For those new to our wifi there will be an additional one time hook up fee of $75. If you have any questions or problems please contact Terry Horner, Jean Robinson, Joyce Smrek or Joan Bosse.

We have six business accounts with a tower for each account. The towers are placed for the best reception possible. In the past nobody had access to the password. We have decided to operate on the honor system. Each subscriber will be given a password. If you are tempted to give the password for free to a neighbor or friend please remember that this has an impact on paying members. It is possible to check to see if someone has jumped on for nothing then that band width can be reduced to nothing. Trusting each other is a much nicer way to operate.

If you have any problems or issues please let one of the Board members know. We cannot fix what we do not know about.

Wifi subscription forms prepared by Terry Horner are in the post office or can be downloaded from Elkmont website.

Sincerely,
Jean E. Robinson
President
Elkmont POA

Elkmont Updates, November 2016

Elkmont Family and Friends,

We have gotten to this update as soon as possible. Each one of these events took hours to deal with and those were not the only Park matters that needed attention. We ask for your understanding.

Here are a couple of updates:

  1. It took time to repair the washing machines. First, a repairman was called and he told us what needed to be fixed. We then contacted Whirlpool and found out that the circuit board was still under warranty. It was necessary to wait a few more days for the board to be delivered. The final step was to make an appointment with the repairman. That meant waiting another week. THE MIDDLE MACHINE IS NOW FIXED.
  2. While all this was in progress the second machine went belly up. The repairman was contacted. He determined that the gear box, clutch, and motor were not functional. Repeat the process mentioned above. Luckily all of these parts are under warranty. It will be another 1 to 2 weeks before we receive the parts and the repairman can do what he does. (While here he used a vacuum to remove the water in that machine).
  3. These explanations do not take away the annoyance of having only one machine. We worked as fast as possible.

Dumpster situation:

  1. The smaller dumpster was removed. We did not anticipate the unseasonably warm weather more people staying longer. There are also 15+ new owners. Some are staying much longer that previous owners. That is one reason for trash overflow.
  2. The first week it seemed to work with one large dumpster. The second week we found 4 very large green debris bags of shrub trimmings. That took up a lot of room. In addition, the Waste truck was late due to mechanical problems. We called and begged for them to send another truck. They relented and saved the day. The next week someone disposed of some large boxes. They were not broken down and were upside down. Guess how much room that took.
  3. We have now increased the number of pick-ups per week. Please do not put trash around the dumpster. Waste Management said the if the driver has to get out and put that trash into the truck it will cost us $125. Terry and I saw what the driver has to go thru to dispose of the trash on the ground. He would have earned that $125.

Pool will be covered soon. The pool cannot be covered if the temperature is above a certain degree. The hot weather is the reason the pool is still uncovered. Hopefully the lower night temps will help and they can cover the pool.

Fire hydrant situation is being addressed.

  1. Three young people drove up to the gate and one of them walked into the park. The girl driving then threw the car into reverse and backed right into the hydrant. She also nicked the cement post. She left the car and walked out of the park but not before the post scraped the whole side of the car. Her “boyfriend” then took off after her. Someone witnessed this from a distance. It was dark and this is the best accounting we have.
  2. We called the water department to see if we would be liable. They are taking care of everything. They would love to know the identity of the culprits.

Sincerely,
Jean E. Robinson
President
Elkmont POA

Elkmont Updates II, September 2016

Elkmont Family and Friends,

This one will be brief. I promise.

It is time to set the "secret" code for the bathrooms and laundry. The new code will be 1177. It will take effect on September 14, 2016. You can always view the current code (and any new code when available) by visiting the web site and browsing to the Door Code page.

The washing machine in the laundry is still not functional. We are waiting to hear from the one repair man we could find. He is in search of a circuit board. Updates to follow.

Please be sure you have your address number so it can be seen from the road. This is for emergency vehicles.

Last weekend we had a "kid" driving a golf cart alone. To drive alone one must be 16.

Thanks to the people who washed the outside of their campers.

Please be sure to dispose of lawn clippings and leaves so they do not block the entrance to the disposal site. Larry Jenkins kindly came down with the backhoe and pushed everything back. Just walk or drive in a few feet. If we do not do that then we will not be able to access the disposal area. That could be a problem when fall really falls upon us.

The leaves are already falling. Sure wish the rain would do the same!

There will be a celebration of life for Joe Nadeau to be held October 8th at 4:00 PM at the pavilion. Please bring a covered dish.

Sincerely,
Jean E. Robinson
President
Elkmont POA

Elkmont Updates, September 2016

Elkmont Family and Friends,

Project Wifi is complete!!!! Here is some info about the new system. People should be aware that boosters and repeaters emit a signal that cuts internet speed in half. Those boosters and repeaters also interfere with your neighbor's signal. Please avoid using them. If you absolutely need one then unplug it when you are away for periods of time. We now have six towers around the Park. Those towers have the newest equipment and are strategically placement. Hopefully, you will have better and faster service. If you are already on Elkmont's Wifi then there will be no hook up fee for next year. If you are new to the system then hook up fee will be $75,00. You might want to consider joining this year and paying a prorated amount for the rest of the year. Those who are new this year please see Terry, Joyce, Jean or Joan. The cost of Wifi will be $144 for the entire year. That covers the 6 business accounts Elkmont has had to open in order to be sure everyone gets a signal. The costs in terms of human labor would be huge. If Terry Horner was paid just $15.00 an hour we would be paying extra forever. Terry has had many good volunteers who stepped forward without hesitation.

Sign up for the Pot Luck meal on Sunday. Remember to sign up in the Post Office so they will know how many hot dogs or burgers to have on hand. ($3.00 per item per person) We will see you at 4:00PM on Sunday.

The Board has researched various memorials for Joe Nadeau. Joyce found beautiful bronze plaques. That was no small task. It is also not cheap. We are asking for donations. The plaque will be 11 x 14 with script and a picture emblazoned on it. Then we would like to place it near the ramp to the Post Office so everyone will see it now and forever. The inscription describes Joe and honors his dedication to Elkmont. Donations can be given to any Board member or sent to Joan Bosse at 18 Wapiti Lane, Cleveland, 30528. Thank you in advance for being kind and generous. All monies will be handled by our bookkeeper, Joan Bosse.

The Board is now in the process of getting ready for next year's budget. Does that not sound like a pretty simple thing to do? NOT. For example, we spent 4 hours on it in one afternoon. Nothing is fixed but we are trying to anticipate expenses for next year. There are already a couple of "committees" (they prefer the term "neighbors") seriously researching vendors who could possibly deal with the septic system. These guys are sharp! Another project in the offing is turning the field next to the pavilion into a viable parking area instead of a marsh. There have already been two contractors working up bids on the project. NOTHING is definite. We will have a new Board member very soon and want to be prepared for that person to hit the ground running. Those are only the two big expenses we are working on at the moment.

If anyone wants to sit in when the budget is being ironed out you are more than welcome. Our sessions are not always planned but spring up when an issue presents itself. That does not mean that the Board will not share any issues that may have arisen. Ask and you shall receive.

Joe turned over all of Elkmont's corporate files. Becoming familiar with all that information takes time, thought, and organization. Joan Bosse has been an absolute treasure! It is not uncommon for her to come home after a 12 hour day and dive into QuickBooks. She and Joni have spent hours sharing information.

The last boring thing to mention is the washing machine in laundry room. You would not believe how difficult it is to locate someone willing and able to work on a coin operated machine. Joyce found someone!!! We will let you know how that goes.

Elkmont is fortunate to have such intelligent and skilled volunteers. We see each other bumping along on golf carts, laughing out loud and carrying on about seemingly trivial things. But once the surface is scratched we find gems we did not suspected were there. Retirement has leveled the playing field and humbled us all but it has not erased the lifetime of hard work and invaluable experience everyone earned in that lifetime.

No matter how hard Board tries to be the best it can be there are random rumors that spring up like thunder clouds. We are not chiding anyone but encouraging those who have questions about something or who are upset about a perception of something to just call one of us. The Board is not separate from the community. We are you.

Looking forward to the gathering at the Pot Luck and on Sept.24 for the annual meeting. You will receive the brief agenda ahead of time.

Volunteers are needed to get the pavilion ready for the Pot Luck event. Bring a sponge and a sense of humor. Music is always welcomed. Cleaning time is 10:00 AM Saturday. See you there!!

Sincerely,
Jean E. Robinson
President
Elkmont POA

Upcoming Meeting and Other Notes, August 2016

Elkmont Family and Friends,

Annual Meeting is scheduled for September 24, 2016. We all have to sign in and pick up a ballot. Coffee and Doughnuts will be served at 8:30 AM and the meeting will begin at 9:00 AM. More information concerning proxies will be sent to you in the next few days.

This annual meeting is fast approaching. There is a Board position that needs to be filled. Ken Moore has graciously agreed to accept the responsibility of running for that position. It is important that someone running should have a background in finance etc. Here is Mr. Moore's succinct and well written bio of his work background. He and his wife are at Elkmont of a full time basis. All aspects of this situation have fallen into place and for that we are most fortunate.

  • From Anderson and Greenville SC, Sautée Nacoochee, GA
  • AS degree, Business Administration, Forrest College
  • Retired from SC Department of Revenue
    • Field Auditor for 15 years, Greenville District
    • Audit Supervisor for 15 years, Greenville District
  • 12 years tax preparation - HR Block, Clarkesville, GA
  • 12 years bartender - Chamber of Commerce, Helen, GA
  • 2 year resident of Elkmont RV Resort

My interest in the Board of Directors of our POA is to provide leadership in the area of finance and asset management. We are very fortunate to have had Joe Nadeau's many years of service in establishing a vision and following through with a plan to ensure our POA remained financially sound. I would be honored to serve our community and work together to continue this vision.

Now we must address the issue of our speed bumps. After our What" Up meeting I researched the pros and cons of speed bumps looking for information on how they affect response time and level of ambulance care. The study I found said that 90% of paramedics say speed bumps have an adverse affect on the quality of care and that they add precious minutes the their response time.

http://speedbumps.50megs.com. Go to this web page if you want to read more on the subject.

The Board has listened to the wishes of a vast majority at the What's Up meeting and will be removing the bumps as soon as there are willing souls to get that accomplished.

Terry Horner has worked far beyond what could be expected of anyone. He and the Windstream technician have spent hours and hours getting our Wifi up and running. They have one major task ahead and that depends on when Windstream can run more lines into Elkmont. A tower has been added so that Wifi reception reaches what previously was a dead zone in lower middle of the Park/ There will be another town added to the common area behind Joni. That one will reach an entire circle of people who have had trouble getting a good signal. A second tower will be put in on Dwight's former shed. I cannot believe that I am on Elkmont's wifi and have a full signal!!

Sincere thanks to everyone who has allowed wifi equipment to placed on their property!!!!

Last week the future cost of the wifi to residents was discussed at length. Once we are sure everyone is getting the best service possible we will crunch the figures again and come up with cost to you.

If you have any questions or if anything has not been addressed please let one of us know.

Sincerely,
Jean E. Robinson
President
Elkmont POA

What's Up Meeting Notes, July 2016

At this time, our annual meeting will be on September 24, 2016. Official notice will be sent out 30 days before the meeting. There is one Board position open so please give serious thought to running for that position. It takes hard work and dedication to keep Elkmont functioning smoothly.

This year there will be closed proxies. According to our by laws proxies must be in and counted the day before the meeting. If someone is nominated from the floor for a Board position then members present will be the ones voting.

We extend a warm welcome to all of our new residents.

  • The chairperson called the meeting to order.
  • There was a moment of silence to respectfully allow time for each to offer a prayer according to his or her individual beliefs.
  • The chairperson gave an update on Joe Nadeau’s condition. Joe had a rod inserted into his leg to strengthen it. He is doing remarkably well. He will be coming home this afternoon.
  • The chairperson explained the basic procedures to be followed at the meeting. Each person has 2-3 minutes to speak. Stay on topic. If the issue causes serious concern a vote can be taken for the Board to address the issue and respond to the community. The Board will bring everyone up to date on what has been accomplished since our last meeting.
  • Due to two Board members resigning and due to a heavy work load Calvin Hermes and Terry Horner have graciously agreed to fill those positions for the remainder of those terms.
  • Joan Bosse has been “elected” by the Board to fill the position of Assistant Treasurer and by virtue of our attorney’s insistence can now insured.
  • Elkmont signed an agreement with the Nadeaus and Jenkins. The agreement addresses the concerns expressed last year about development of their property having a negative impact on Elkmont. The core of the agreement is that Elkmont will not dispute their right of way thru ELkmont and they will not develop their land. This applies to future owners. No need for associate membership. Sincere thanks to the Nadeaus and Jenkins for signing!
  • To assuage concerns and rumors about our financial status, Joni Bell gave an excellent overall presentation. The books and bank statements are available to anyone who feels the need for further inspection. Elkmont has three accounts, a money market, a reserve, and a checking. A foolish rumor was started that Elkmont is broke. Joni artfully pointed out that Joe has planned an effective budget every year and we have never exceeded that budget. In fact, we are $9,000 ahead of schedule!! She neglected to accurately convey the tremendous amount of work she has done in getting this accomplished. Financials are posted on our web site quarterly.
  • Joan Bosse gave a short but comprehensive overview of her duties as Assistant Treasurer. Joni Bell has been the backbone of this transfer of duties and procedures.
  • New Board member Calvin Hermes brought us up to date on the projects in the front of Elkmont and actions taken with the septic system. The system has been inspected, maintained, and monitored. The decaying beams out front have been removed and will be replaced by new ones. Gravel will be added where needed. Area around dumpsters will be covered with gravel to make it more accessible and cleaner. Since there are more people are using the pool, we have elected to increase parking space. Volunteers will be needed to get these jobs done.
  • The second new Board member, Terry Horner, explained the research and time consuming work being done to get wifi up and running. He also noted that there will be more meetings with a Windstream contact person and an engineer to find affordable ways to maximize our wifi performance. We now have four Elkmont Windstream business accounts. If you continue to use wifi the rest of this year there will be no additional charges. We have four receivers and antennae. The pole labeled “Elkmont Middle” used to be on private property and is now on the right of way next to Mr. Jerry Hall’s property. We have all new equipment with more current technology. Terry and the technician are exploring options for making the service stronger and more reliable. We have already added one more account and are considering another for Elkmont rear. Hang in there because it was our aim to restore service and then improve it! Your business on wifi is secure. Everyone will be given a password. Sharing that password with folks who do not pay weakens the signal while taking away funds needed to improve service for all. Terry Horner has spent many hours working with the Windstream technician in 90 degree weather to get the wifi up and going. Just after this meeting all three access points will be up and running. There are still improvements to be made so the service will get better and better.
  • Many thanks to Leon, Michelle and Larry Reeves. Eston Kirby has shared the expertise gained from 20 years as an engineer with telephone company. Betty Moore also attended our first meeting and brought an educated and refined addition to the discussions.
  • In addition to wifi, Terry has been working for days at a time with the “gate guy” to solve the gate’s annoying malfunction. A new receiver was installed and every clicker had to be programmed into it. Many thanks to Leslie for spending days collecting and recording all clicker info. Our records are now up to date.
  • Joe Tombrella’s most recent project was getting a firm estimate on the cost of trimming the trees hanging over the roads. He then supervised the entire project. Many thanks, Joe.
  • After 9 years of tedious work, Dick Hammond has decided to give up offering wifi to the Park. The chairperson extended thanks for his years of work and all responded with a hardy round of applause.
  • We added another dumpster for the summer months. The dumpsters have been moved to stop outsiders from freely using our bins and it has had a huge effect on the amount of trash accumulated each week! PLEASE be considerate and break down boxes you dispose of.
  • It is very expensive and dangerous to chip all of the limbs deposited up front. Using the amount spent on chipping what had been dumped, Jean provided figures and an estimated cost per person as being prohibitive. Those figures did not include disposing of the chipped material. Mention was made of the assistant to the tree trimmer who had his left eye put out by something flying back out of his chipper!!!! That is but one example of the liability involved in anyone in Elkmont using the chipper.
  • All of us will have to plan ahead and team up with neighbors to dispose of brush.
  • The annual yard sale was very successful. Thanks go to Lorie and Leslie!
  • Joyce has hunted down and organized all of Elkmont’s keys and has created a paper trail.
  • White County has trimmed the brush inhibiting a safe exit from Elkmont.
  • More than 20 people stepped up for spring volunteer day and line dancing lessons. Many of the same people put in even more time getting pavilion cleaned for first event.
  • Lorie and Leslie have been superb in organizing social events. Sadly, this is their last year as social organizers. These two managed to arrange a very successful yard sale yet again!!!!
  • Lorie is collecting laundry money, depositing it in Elkmont’s account and giving receipts to Joan Bosse.
  • Joyce Smrek has spent countless hours working on property improvement forms, updating mailing lists, keeping up with Elkmont email and posting refined improvement forms etc.
  • Went to County to get copy of Covenants. Web site copy had to match that one.
  • Elkmont’s attorney provided us with a legal definition of a “business” to quell any concerns about businesses being conducted in Elkmont. This was emailed to everyone.
  • The Board was advised to stay out of disagreements between neighbors.
  • There will be keyless entry locks installed on the office door, bathroom and laundry doors. Code will be taped on door until we get used to them. Code will then be sent to everyone after awhile.
  • There is a white emergency telephone in the pool area. It is can be used for 911 calls only. For your own safety know where that phone is located.
  • Reminders issued to use soaps that are safe for septic systems. Do not use bleach and do not pour grease down the drain. This is YOUR septic system.
  • Dennis mentioned work needs to be done on the system behind his lot and he suggests installation of a sprinkler system near the office. He and Calvin will discuss this.
  • Van Armstrong brought attention to the fact residents must have insurance on golf carts. Anyone younger that 16 must be accompanied by an adult. Please give thought to children driving. Golf carts may be quiet but they are not toys and can cause serious harm. Jan Hicks suggested contacting your insurance carrier about golf carts. They had to get a separate policy.
  • Please be mindful of your grandchildren or guests' children using scooters etc. on Elkmont roads. An accident can happen all too fast and cause much grief.
  • Carlene Hammond suggested we think about a play area for visiting children. Diane Maxfield shared her knowledge about stringent safety regulations and significant risks for the community. Carlene then suggested we accrue a stash of games etc. for kids to use. She will research this and work with Judy Burke then present results to the community.
  • Joyce brought to our attention to the limited amount of parking space around the pavilion. Jean then explained that we only own 10’ on three sides. Logic suggests we get firm estimates on how much it would cost to turn the lot adjacent to the pavilion into useable parking space.
  • Glen mentioned speed bumps and there was an immediate swell of support for removing them. This matter will be given serious consideration by the Board.
  • The Board will search out how to contact an ambulance equipped with Advance Life Support, Basic Life Support or Fire Rescue. Any help will be appreciated.
  • Diane Maxfield made the motion to adjourn. The motion was seconded by Mr. Armstrong. Jean Robinson adjourned the meeting.

Elkmont POA Board of Directors

Urgent WiFi Info and Other Updates, July 2016

Elkmont Community,

The most pressing issue to address is that at 5:26 PM on Sunday, July 3, 2016 Mr. Richard Hammond emailed the Board of Directors that by 5:00 PM on July 5, 2016 the entire internet will be disconnected at Elkmont. The account in Mr. Hammond's name and ones in Dwight McClure's name and the Wooley's name will be shut off. He is removing the equipment from his property and placing it on a Board member's property.

We offer our apologies for your internet being shut off without proper notice. Anyone who has paid for the year will be refunded $24.00. You will have to contact the Board to request your refund. We will notify Joan Bosse and she will attend to those refunds.

Several of us will be at Windstream early Tuesday morning and will be working with them to solve this. You will be kept abreast of the our progress.

Another update is concerning the brush disposal, tree trimming, relocation of the dumpsters, placement of an additional dumpster, removal of rotted beams up front and their replacement with new ones. Added to that we will be having gravel brought in and spread in front of the dumpsters to make access cleaner and more convenient. The beams will be delivered July 11 and then the finishing touches will be made.

Since we moved the dumpsters, the freeloaders have been stopped from coming in from Helen Highway and using Elkmont's trash bin as theirs. We should now have adequate disposal space.

Last week all the trees hanging over roads for entering and exiting Elkmont were trimmed. The dried brush up front was shredded and spread out to eliminate the unsightly pile of debris. We must not dispose of branches anywhere on Elkmont common property. It has cost a large sum of money to have those branches chipped. It would have cost a great deal more to have had them disposed of. The result was that we ended up with hills of chipped debris. The second choice was to use the chipper that had been purchased by Elkmont but the liability involved is far too great. The young man assisting in cutting and chipping all of the hanging branches took off his sunglasses to show us the results of a chipper accident. His left eye was gone and he had a sizable mass between his eye socket and his eyebrow. This happened to a fellow who chips branches for a living!

We fully realize that disposal of brush has been made more difficult but suffering a serious injury would be even more of an inconvenience. Perhaps we could cut up the branches and use them for kindling or we could team up with neighbors and embark on a joint venture in disposing of the limbs. This is not being made light of. We must take into consideration the possible fire hazards created by having dried brush waiting for one lightning strike or other fire trigger and also recognize the dangers involved in having individuals chip the considerable piles of branches that accrue. The conclusion is that we must each be responsible for proper disposal of our own cut branches.

Lastly, we have an attorney on retainer and she has provided us with a liability waiver and indemnification document to be signed by outside contractors coming in to do work in Elkmont. This waiver is to cover Elkmont POA. If someone is working on your property then your homeowners insurance covers the workers.

Elkmont Board of Directors

Update on the Front Gate, June 2016

Elkmont Friends and Neighbors,

For a while there was a serious problem with "clickers" suddenly not working. The malfunction seemed to be problematic for "clickers" in groups of 10. After several attempts it was decided to install a new receiver and reprogram all "clickers" into the system.

While this process was in action we asked the "gate guy" to program into the keypad a number that everyone could use to gain entrance to Elkmont. Because so much property was being sold we left the code in a month longer than originally planned. Things have gone back to normal and so it is time to disable the temporary code.

AS OF JULY 1, THE TEMPORARY CODE WILL BE DEACTIVATED. EVERYONE WILL HAVE TO USE THEIR CLICKER OR SWIPE CARD.

When a property is sold the seller is supposed to give the new owner all gate openers. This is not easy to bring to everyone's attention because many who have sold still have good friends in here. This covenant must be observed on an equal basis. We have had people come by and name several people they were friends with and ask for access to "just look around and visit". They were offered a guided tour but not free access. We are a gated community. Many people mentioned how uncomfortable they were when we had to leave the gates open. Allowing former owners to come and go at will is akin to leaving the gate open.

It would be a much easier situation if former owners would give their clickers to the buyers. We do not want to deactivate those clickers that are still being used in such a manner. Please be kind enough to follow that request voluntarily. Good friends will always be happy to meet you at the gate.

Elkmont POA Board of Directors

Updates for June 2016

Elkmont Friends and Neighbors,

The first update to be shared is that the What's Up meeting has been rescheduled for 9:00 AM on July 9th at the pavilion. The meeting will follow Robert's Rules of Order. You might want to brush up on the procedures by searching for a simplified version because the whole book would be nearly impossible to digest before the meeting. Speaking and listening are both crucial elements of a successful meeting.

The last update the Board provided was at the end of April. Much has transpired since our last email.

The Nadeau's, Jenkins' and Elkmont signed and had witnessed and notarized a document that will be filed with the County and given to Nadeau's and Jenkins' to attach to their deeds. Careful thought and extensive research went into crafting this agreement. In summary, there is now a legal document that states Elkmont will not contest their right of way through the Park and they have agreed to never develop their land. This agreement applies to future owners of their property and it settles the issue of an associate membership. No associate membership is included in the document.

Joe and Sara already have property in Elkmont so their use of amenities is not an issue. Several people graciously extended an invitation to have the Jenkins' use the Park as guests. Each year they will be given the invitation to use Elkmont's amenities These two couples have displayed dignity in their interaction with the Park and by these actions have put to rest all concerns about associate memberships and land development that would impact Elkmont.

Ian Farlow originally agreed to be the point person for the Board and transfer all financial information from Joe Nadeau and thus be prepared for the elections in September but he works full time and just would not have had the time necessary to the carry out the new work load. That is perfectly understandable. Since we had this big change regarding finances we have had to search for an alternative plan. Joe's term expires in September and he and Joni will be working on the transfer.

After many years as a dedicated Board member Joe Nadeau's term as treasurer will come to an end in September. Dealing with the transition is a complicated matter. We have been searching for a way to effectively deal with this. One day the solution presented itself. We discovered that our next door neighbor is an exceptionally experienced bookkeeper and she has agreed to take on this crucial task. We also looked at the by-laws and discovered that the Board can "elect" an Assistant Treasurer. This information was circulated to all Board members and there was a unanimous vote to elect Joan Bosse to the Assistant Treasurer position. When elections come around we will still need to elect a Treasurer.

Joni Bell and Joan have already met and are in the process of dealing with the financial transference. We have to realize that there is so much to deal with and so this is not an event but a process.

Since Curtis Bender has moved to Jacksonville and since Ian resigned, the rest of the Board needed help especially with maintenance. Again we looked at the by-laws and saw that it was possible to appoint another Board member to serve out Ian's position. Calvin Hermes accepted the position and has proven to be a great asset to the Park as Vice President and head of maintenance.

Many hours have been spent getting the front gate in proper operating condition. Terry Horner has been a tremendous asset by spending so much time and effort in solving the problems with the gate. Leslie McCoskey collected all clicker information from each member so the clickers could be reprogrammed into the new receiver that had to be installed. These two hard workers also made up a spread sheet so all the information collected could be properly stored. They both devoted many hours and did a fantastic job.

The next major point to be shared is about the wonderful number of volunteers who participated in the Work Day. Twenty or so showed up and worked hard. We put down a truck load of mulch, pulled and sprayed weeds, trimmed bushes, planted drift roses and more beside the Post Office, painted the fence up front and the ramp in front of the Post Office and picked up fallen branches all over the Park. The morning came to a happy ending with lessons and enjoyment of line dancing.

Lorie Tombrella and Leslie McCoskey worked together to get the second work day off and running and with Joe Tombrella and Terry Horner worked for several hours getting a good start on pavilion preparation. For this second work day15-16 showed up to finish getting the pavilion cleaned. Everyone washed tables, cleaned cabinets, swept and washed floors and cleaned up the fireplace. Lorie and Leslie handled all the planning and decorating for a very successful Pot Luck meal over Memorial Day weekend.

The pool was cleaned, inspected and opened for Memorial Day weekend. Joe Tombrella and Mike Ray have responded to requests by motor home owners concerned about low branches scratching their coaches. Joe has also sprayed for weeds and has tended to maintenance issues as they arise.

We have dealt with property improvement requests and have answered inquiries sent to us by email. That one short sentence does not convey the actual amount of time involved. For example, after an improvement form is received, an email is sent to each member of the Board and when their replies are received, the lot owners are notified about the disposition of the request.

This year we have more Board members than last year and so we will be able to have all information regarding the September meeting sent out well in advance of the meeting.

We have many new members in our community. We extend a warm welcome to them.

Jean E. Robinson
President
Elkmont POA

Changes to the Board of Directors, June 2016

Dear Friends and Neighbors,

In order to keep our community functioning efficiently it became necessary to consider the best way to get this accomplished. Because of Ian Farlow's extensive employment responsibilities he found it necessary to resign his position as vice president. He has graciously agreed to continue maintaining Elkmont's web page.

The second problem we faced is that Curt Bender was hired by a company operating out of Jacksonville, Florida. He now lives 6 hrs. away and so his time here at Elkmont has naturally been effected by his present situation. The new company is fortunate to have such a dedicated and experienced man in their employ.

These two situations, coupled with the fact that many seasonal residents have returned and we have a significant number of new owners it was necessary to take decisive action. With the onset of warm weather there has also been an increased need for a full time maintenance Board member. We recognized the urgency arising in the this area and could foresee the potential problems in the near future.

Board members present in the Park met and addressed current needs. All Board members were informed and had input. A majority vote went in favor of nominating Calvin Hermes to a position on the Board and to serve out the remainder of Ian's term. Calvin is familiar with the septic system and has expensive knowledge and experience necessary to handle just about any problem that could arise.

We are fortunate that Calvin accepted the request of the Board and is willing and able to keep our Park in good shape.

Jean E. Robinson
President
Elkmont POA

Ian Farlow Resigns from the Board of Directors, May 2016

Recently, the Board of Directors received a letter from Ian Farlow regarding his decision to resign from the Board. His resignation is accepted by the Board with complete understanding and with the wish that he move forward with a positive heart. There is much ahead of us and we hope that we can call on him for his advice in the future. It is greatly appreciated that he will continue to manage Elkmont's web page.

Below is a copy of his letter:

Several years ago, my wife and I searched for the perfect place to call our second home and after looking at many different locations, we found it in Elkmont. The decision to move into Elkmont came swiftly because the park is beautiful, the people are wonderful, and the community is exactly what we wanted. To this day we do not regret our decision one bit.

Therefore, when the opportunity to join the Elkmont Board of Directors presented itself, I jumped at the chance to serve the park that my wife and I have been enjoying for these past several years. I submitted my name as a candidate and, after a vote by the community, I found myself happily accepting the position of Vice President of the Board of Directors for Elkmont. I was ready to help the community in continuing to move forward while preserving the values that originally drew my wife and I to the park.

If there is anything that the last 8 months has shown me, it is that the Board of Directors is an enormous responsibility requiring a significant commitment of time, and therein lies the issue I have been struggling with as of late. I am personally responsible for two businesses, one with multiple employees counting on the business’ continued success, and the other demanding that I have the flexibility to travel at a moment’s notice to meet with and provide support to clients. In addition, I have been presented the opportunity to be an Associate Magistrate Judge, a position that I am strongly considering as it reconnects me with service in public safety and the law enforcement community that I have sorely missed over the past 8 years. On top of all of that, and most important to me, I have my family to support. As a result, my professional and personal time is limited.

The Board of Directors and the park that it serves deserve more than I am able to give, compounded by the fact that I do not live in the park on a regular basis, and I humbly admit that I have been unable to provide the level of commitment and dedication that both require. Therefore, it is after much consideration and personal struggle that I feel I must tender my resignation from the Board of Directors, effective immediately. I do not make this decision lightly, and I do not make this decision out of anger or frustration. I make it because I need to step aside to give room for the Board of Directors to bring on board a more suitable replacement in someone that is able to dedicate far more time to the park than I am able to give.

I wish the Board of Directors good will in continuing to carry the torch, and I hope to continue the friendships that we have developed. I consider each and every one of you friends and peers.

Thank you for your understanding.

Ian Farlow

Update Regarding Front Gate and Other Matters, April 2016

Dear Elkmont Residents:

It is time for seasonal residents to come back. That is always a happy time. We meet up again with old friends and get to know new members of the community.

For the past few weeks the front gate has been erratic. At first 10 clickers stopped opening the gate. The gate repairman came out and we spent quite a bit of time addressing that issue. A few weeks later 10 more clickers stopped working. After spending an entire afternoon trying every possible solution, the conclusion was reached that we needed to remove the existing receiver that is full and replace it with a newer one, one that contains enough room for 500 remotes. That will be a positive upgrade. The down side to all of this is that we have to reprogram in every single clicker. Therefore, the gate will remain open for a few more days in order for this message to circulate to everyone. Please help by passing this info on to your friends.

Leslie McCoskey has graciously taken on the responsibility of collecting and managing clicker ID numbers. Please contact her and give her the code on the back of your clicker. When you do, you will be given a temporary four digit code that will open the gate. This will be the standard way of getting into the Park until we can get all the information programmed in. Please see the two photos below for reference on the location of the clicker ID numbers:

We are sorry for this inconvenience but we have spent countless hours working with the repairman who fixes anything that goes wrong with the gates and this is the most reasonable solution for moving forward.

Contact Leslie at 706-974-5737 with a text message or a phone call. Emailing is also an option at mccsky@windstream.net. She will take down your clicker ID number and give you the temporary code for opening the gate.

The individuals involved in this progression of events are Terry Horner and all Board members who were in the park at the time: Jean Robinson, Joyce Smrek, and Joe Nadeau.

In other matters, the Board has been mostly occupied with the following:

  • Georgia Power put up a new pole with a light so our driveway is now visible from the road.
  • The Park has submitted its annual registration as a corporation with the state of Georgia.
  • We dealt with many property improvement requests, some of which required more time than others.
  • Georgia Environmental pumped out two truck loads of sewage after a section of the septic system had issues.
  • We had our buildings sprayed to ward off the carpenter bees.
  • The antique water heater in the clubhouse went out and had to be replaced.
  • The toilet in the mens room and the associated mechanisms had to be replaced.
  • Joyce Smrek is in the process of organizing monthly task information onto a spread sheet so the next Board will have an idea of what needs to be done and when it needs to be done.
  • We have hunted down almost all of the keys for everything with a lock and placed them on a board in the office.
  • A couple of the washing machines needed repair.
  • Sara has sprayed for weeds.
  • The dead shrubs beside the mail room have been pulled up in preparation for new plants.
  • Pricing has been done on the cost of replacing rotted beams around the dumpster and in front of the mail room.
  • We have to pay the County to inspect the pool after we contact the pool people to remove the cover.

Volunteer Day is coming up soon. Joyce, Sara, and Jean worked up a list of projects for a volunteer day. Categories will be posted in the mail room so people can choose what they want to do. You can also work with your buddies. Joe is supervising having the dirt in the front replaced and leveled. He is also going to push back the leaves and dispose of the chipped wood up front. This gives you somewhat of an idea of what has been going on.

This Board will be starting to prepare for the annual meeting much much earlier this year.

A more informative memo will be sent to everyone concerning the volunteer day. If you have any ideas please let us know. Lori and Leslie will also be working on a "What's Up" meeting.

Thank you so much for trudging through this less than interesting communication. If you have any questions just ask one of the Board members.

Elkmont POA Board of Directors